Activate Focused Inbox in Outlook :
Open your Outlook desktop app.
Navigate to the View tab.
In the Layout section, select Show Focused Inbox.
Tailor Focused Inbox to Your Preferences (Optional):
Access Settings by clicking the gear icon in the top right corner.
Go to View.
Under Layout, select Settings for Focused Inbox.
Here, you can:
Adjust folder placement based on importance.
Train Focused Inbox by marking emails as "Important" or "Not Important" using the flag icons next to the sender.
Optimize Email Management with "Clutter" for Low-Priority Messages:
"Clutter" automatically categorizes less important emails.
Locate "Clutter" in the folder list on the left side of your Outlook window.
To retrieve an email from "Clutter":
Right-click the email.
Choose Move to Inbox.
Harness AI Writing Assistance for Enhanced Communication (Preview):
Note: This feature may not be universally available in all Outlook versions.
While composing an email, watch for the light bulb icon next to the subject line for AI-powered suggestions on rephrasing or adding attachments.
Expedite Actions with Quick Action Icons:
One-click actions, such as scheduling meetings or flagging emails for follow-up, are denoted by icons next to emails.
Explore External AI Add-ins (Optional):
Launch Outlook on your desktop.
Click the Get Add-ins button.
Search for AI or browse categories for desired functionalities, such as email summarization or response generation.
Popular AI Add-in Functionalities Include:
Email Summarization: Tools like "Summarize.email" or "TLDR this."
Response Generation: Explore "YAP mail" or "Respond with AI" for AI-driven reply suggestions.
Effortless Meeting Scheduling: Consider "Calendly" or "Doodle" for automated scheduling.
Remember:
Prioritize add-ins with robust security measures to safeguard your data.
Experiment with free trials or limited versions to find the best-fit add-ins for your workflow.
By integrating built-in AI features and external add-ins strategically, you can maximize productivity in Outlook, efficiently manage emails, and focus on key tasks.